5 Ways To Streamline Your Business

Take just a moment to think about how you spend your time at work. Do you work all the time you work? If the answer is yes, then you belong to the 7% destined to a life of wealth and success. But, if you like the remaining 93%, then you struggle to stay on task.

Fortunately, there is a simple and elegant solution: systematize your 5 key business activities. Focus on setting up systems in the area of administration, finance, contact management, marketing, and sales.


Administrative tasks can be time-consuming. You can spend an excessive amount of time sifting through emails; invoicing; returning phone calls; making a to-do list; organizing your calendar; and so on.

The solution is to keep it all short and simple, and begin training yourself to reduce the time it takes. Focus only on managing messages and organizing tasks by priority. Set everything else you have to do on your task list.

Make a list of all the things you now do and how long it takes. If it takes you an hour, find ways to progressively reduce the time, going from 60 minutes to 45 minutes, then from 45 minutes to 30 minutes, and then, finally, from 30 minutes to 15 minutes.


You may not be thrilled at the idea of spending time figuring out how much money is coming into your business and how much is flowing out. But, if you set things up right, you can minimize the time you spend. You only need accounting software to keep track of revenues and expenditures to keep track of reimbursable expenses. Expense management software from Chrome River includes a common set of dashboards, entry screens, account selections, compliance policies, routing rules and approvals.

Contact Management

Your contact list will lead to more business. You need to surround yourself with people who lift up your spirits, educate you, and help you get referrals or create events. You should do this organically and keep track with either a contact book or software that works like one.


The primary difficulty people have with marketing is online information overload. There are so many ways of marketing any business that it becomes a project in itself to research the best ideas. Once again, simplify.

Reflect on what has worked best for you and apply it. For instance, you might notice that cold calling, advertising, and social media marketing have brought in the most leads. Stick with those instead of constantly staying on the lookout for a better way of doing it.


While marketing will bring in people, sales will persuade them to buy. Make a list of all your best practices and use the ones that have been proven to work. Avoid the time trap of constantly figuring out how to do things better and faster. Find a system that works and stick with it.


Using this 5-step plan, you’ll no longer find yourself distracted or interrupted by irrelevant things that sap your productivity. Instead, you will be highly productive and progressively increase business profits.


Hire to Win

Creative business owners frequently minimize the importance of hiring. It’s a “tertiary task” superficially unrelated to client work, and often triggered under duress: a huge new client project to ramp up for, the opening of a new office, or the exodus of a few great employees. For this reason, hiring often takes on a stressful tone and is executed hastily. Yet no decision can have a bigger impact on the direction of your work and the long-term success of your business.

Hiring exceptional people allows a leader to set strategic direction and then hand over incremental decisions to smart, capable team members. In Linchpin, Seth Godin uses the example of the fast and complex Japanese transit system, which operates on-schedule and on-budget, not by top-down directive, but by a large pool of empowered employees making the best decisions in the moment. “Letting people in the organization use their judgment turns out to be faster and cheaper – but only if you hire the right people and reward them for having the right attitude.”

The trick is uncovering those talented and trustworthy people – and knowing what they look like when you find them.

How Has Modern Greece Kept Its Ancient Mystique?

The ancient Greeks were innovators in the fields of math, science, architecture, art and philosophy. What’s more, they achieved significant advances in astronomy, physics and geometry.

Today, Greece is home to sites of archaeological significance that include the following:

  • Delphi is renowned as the most revered and important oracle in all of Greece. During its heyday, politicians, religious and military leaders and ordinary individuals came to pray at the Temple of Apollo and to bathe in the beautiful Castalian Fountain before consulting with the oracle directly.
  • The Acropolis is still architecturally impressive some 2500 years after its initial construction. This complex includes the temple of Athena Nike, the Parthenon and the Old Temple of Athena. A restoration project is currently underway to provide new life to these aging buildings and to allow for further research on this archaeologically important site.
  • The Temple of Zeus in Olympia still maintains much of its regal beauty despite the ravages of the years. The temple complex contains the Temple of Hera, the Gymnasion, the Palaistra wrestling school and the Bouleuterion Council House. The Stadium is also a major attraction and was built to hold up to 45,000 people.

Making time to explore these culturally significant sites can make any trip to Greece more memorable and can provide a look inside the daily lives and customs of the citizens of ancient Greece.

Ken Steers: A Life Spent in Service

Ken Steers was born in Oakland, California, and spent most of his childhood in Oregon. At age 6, he was badly burned in a kitchen accident and required almost two years of rehabilitation as an inpatient, an experience that influenced much of his later life. As the oldest of nine children, Steers was often called upon to watch out for his younger siblings and developed a strong sense of responsibility and familial closeness during these formative years.

In high school, Steers graduated a year early but returned to complete his senior year to participate in sports and to manage the high school newspaper. He then spent a short time studying journalism at the University of Oregon and developed a strong interest in the news industry. Steers then joined the United States Air Force to pursue a military career. During his tenure with the USAF, he obtained a degree in business administration while performing his regular duties. After his discharge from the military for medical reasons, Steers spent a year working for CALFIRE as a professional firefighter. He also worked in the construction field for a number of years and acquired valuable insights into this major industry.

Today, Steers serves both as an international router for his wife’s company, Freight Solution Providers, and as a community leader in El Dorado County. His drive and personal initiative have allowed Steers to take a leading role on many issues facing the local community and to provide the best possible service for clients of Freight Solution Providers.